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Leads & Admissions

Key Benefits

  • Improve cash flow through the effective and efficient management of valuable leads using e-mail and/or traditional letter printing.
  • Save your organization thousands of dollars by identifying the most cost-effective sources of advertising.
  • Increase productivity through more effective identification and tracking of leads.
  • Increase enrollment, capitalizing on information that identifies the most productive admissions representatives.

Key Features

  • Unique system-generated lead numbers based on the date the prospect first contacted your organization (system automatically checks for duplicate entries).
  • Immediately assign the lead to a representative.
  • Immediately references a new lead to a source of advertising.
  • Immediately schedules an appointment or assigns a tickle date for future follow-up.
  • AS3 Advertising Analysis reports can be run for any period of time. Each source of advertising is analyzed to identify the Cost per Lead/Enrollment/Start.
  • The system includes: Lead classification, mailing labels, letters, lead sheets, follow-up date, and note entry features.
  • Admin Rep Reports are provided offering a management tool that identifies your most productive and least productive admission representatives.

Student Records

Key Benefits

  • Quick identification of students not making satisfactory academic progress.
  • Identify potential attendance problems in time to attempt corrective action.
  • Reduce your labor requirements in future planning by receiving valuable information on what future classes your students require for graduation.

Key Features

  • Attendance exception report identifies every student who has missed a specified number of consecutive days and merges the information with a letter or e-mail.
  • AS3 tracks grades and attendance to produce transcripts, report cards, and degree audit reports.
  • Satisfactory academic progress information is optionally passed to the Financial Aid module during disbursement processing.
  • AS3 can automate many of your scheduling functions.
    • The Degree Audit report tracks each student's progress through the curriculum.
    • Students can automatically be scheduled into predetermined blocks of classes.
    • Students can be scheduled individually on a "pick-and-choose" basis.
    • Prerequisites, equivalents, and class enrollment totals can be automatically checked.
    • Reports can provide projected course enrollment for future semesters based on every student's degree audit requirements.
    • Students can be scheduled one time up front for their entire program, or on a term-by-term basis.
    • Student population information is tracked in detail. Key information includes students in school, new starts, withdrawals, graduates, re-entries, LOA, Completers, transfers, age groups, ethnic groups, etc.

Instructor Grades

Key Benefits

  • Provides a complete database of every grade for every student.
  • Improves turn-around time in getting the final grades posted.
  • Saves time searching student records for missing test grades and term papers.

Key Features

  • Allows each instructor his or her own grading weights.
  • The system calculates final grades with the push of a button.
  • Midterm grades can be calculated as well as final grades and stored in the studentís academic record to be optionally printed on the transcript.

Student Accounts

Key Benefits

  • Gives management quick, accurate and up-to-date information on the receivables position of your organization.
  • Prevent interruption of cash flow through timely and accurate data.
  • Reduce the labor hours required to process student billing of tuition & fees.
  • Collections are increased due to a timely and accurate picture of outstanding receivables.
  • Duplication of data entry in the bookkeeping and financial aid department is virtually eliminated.
  • Potential increases in cash flow resulting from early identification of delinquent accounts.
  • Earned income information is available on demand, serving as an accurate up-to-date statement of the earnings status of your organization for the month and year.

Key Features

  • Administrative Solution 3's Projected Cash Flow Reports are available on demand, projecting 30, 60, 90, 120 days or more. The reports include cash payment plans and all scheduled financial aid funds.
  • Accounts Receivable Module integrates Financial Aid module information for a complete student account card.
  • Billing can post tuition to students' accounts in several ways: Quarterly, Credit/Clock Hour, Class, Total Program, One Time By Contract, etc.
  • Billing can be done by batch or with each enrollment.
  • Payment Plans can include interest and print the amortization of all payments with the due dates.
  • The Accounts Receivable Module optionally integrates with some General Ledger Modules.

Customers/Clients

Key Benefits

  • Maintain database of repeat clients who receive haircuts, massages, etc.
  • Interface to the Accounting module when posting cash receipts, eliminating duplication of effort.
  • Keeps track of inventory during the sales process.

Key Features

  • Allows unlimited tracking of inventory items and/or services.
  • Point of Purchase scanning makes sales entry a simple task.
  • Receipts are printed, single or in duplicate.
  • Reports include a sales journal, cash receipts journal, and a billing journal.

Financial Aid

Key Benefits

  • Significant savings and control through the internal processing of financial aid records.
  • Provides timely exception information for corrective action.
  • Increase cash flow through quicker payment of funds for students' educational expenses.
  • Improve turn-around time in the disbursement of funds.
  • Significant savings in labor hours necessary to process students cleared for payment.

Key Features

  • The school has the flexibility to establish a wide variety of packaging parameters for all financial aid programs including institutional scholarships.
  • The system offers a packaging program that can draw on default set-ups to greatly speed up the entry of financial aid awards and disbursements.
  • Facilitate data processing between each department within your organization. Academic information is available to the Financial Aid, and Financial Aid information is passed to the Accounting and Registrar modules.
  • A Financial Aid package can be entered in just minutes. When a package is completed, the information is immediately available for projected cash flow purposes.
  • Disbursement authorization is controlled through user defined parameters.
  • Designed to allow your organization the ability to bring in-house as much of the financial aid processing as the organization requires. The system can print student award letters, and provide much of the data necessary for completion of federal and other fund reports.
  • e-Mmail option available for disbursement receipts.

Book Sales

Key Benefits

  • Management is alerted when any book has reached the re-order point.
  • Daily & Monthly Sales Journals provide instant information.
  • Any items and/or services can be tracked as well as books.
  • Book listings by Student provide a means for a student to sign-off for books received.
  • The system automatically updates and maintains the quantity-on-hand in the Book File when books are sold, thus providing a real-time inventory system.

Key Features

  • Up to nine books can be linked to each Class entry in the Course Section File of Student Records.
  • When scheduling is done, the system can optionally assign all the predetermined books to the student being scheduled.
  • Books that have been scheduled to students can optionally be charged to the A/R Ledger Cards of those students.
  • Point-of-Purchase Sales Entry for Book Store. Books and items can be scanned at the register and optionally be charged to the studentís account or paid for at that time.

Career Services

Key Benefits

  • Save labor hours through the automation of most areas of your organization's placement process.
  • Increase productivity through the elimination of duplicate data entry. Prospective graduates can automatically be transferred with their academic information from the Student Management Module.
  • Provides information required to evaluate the success of a given program.
  • Track job interview information.

Key Features

  • Administrative Solutions 3 Software includes internship/externship tracking.
  • Tickle dates bring jobs to your attention at the right time.
  • Track and monitor all job openings listed with your organization; lists important details on each position.
  • Notes entry for all stages to assist in the follow-up of the candidate and/or job.
  • Interview information to maintain control over interviews.
  • e-Mail or Letter Printing to candidates and/or employers.

Document Tracking

Key Benefits

  • You immediately know which student documents are outstanding.
  • Improves turn-around time, insuring that all student documents are in place by the expected deadline.
  • Saves time searching student records for missing documents.

Key Features

  • Allows unlimited definitions of documents to be tracked.
  • The system can post the expectation of documents automatically as student life-cycle events occur (e.g., application, enrollment, registration, financial aid, graduation, etc.).
  • A student can have his status code automatically updated as a student life-cycle event occurs.
  • Documents can be linked to responsible individuals.
  • The Outstanding Documents Report will pin-point missing documents on demand.
  • Returning a document is quick and easy; select the student and the document and you're done!

Housing

Key Benefits

  • Reduce labor hours required to schedule students into rooms.
  • rovide students and prospects with room availability information.
  • Reduce errors and save time by automatically posting room charges to Accounts Receivable.
  • Provides immediate information regarding a student's room and roommates.

Key Features

  • Automatically or manually schedule students into rooms.
  • Integrated with Accounts Receivable to automatically post room charges to the Billing Journal, and then to the student ledger card.
  • Multiple schedules can be processed simultaneously. This allows you to generate an upcoming schedule while maintaining a current schedule.
  • Rooms and students are classified by gender, smoking, and bedtime preference.
  • Utilities enable you to copy rooms and students from one term to the next.
  • Integrated with other modules which eliminates the need to re-enter basic student information.

Library

Key Benefits

  • Immediate knowledge as to the whereabouts of any book or item.
  • Provides immediate inventory on demand.
  • Saves time and effort for students, instructors, and librarians.

Key Features

  • One or multiple libraries can be defined in the same database.
  • Maintain a complete catalog of all the entries of your school's library. Uses the standard ISBN Numbering system.
  • Interfaces with the student database so that books can be checked out to students.
  • Book "look-ups" are available by subject matter, authors, and titles.